SaaS bookkeeping services
SaaS bookkeeping, closed every month.
SaaS books break in the same places: Stripe payouts that don't tie to invoices, annual plans booked as one month's revenue, accruals nobody posts. We run GAAP, accrual-basis books built for a subscription business and close them every month on a set calendar. We work in the software you already run; the feeds, rules and automation are simply how we work.
What's included
- Stripe (or your billing system) reconciled to the bank: charges, fees, refunds and payouts
- Bank, card and payroll accounts reconciled every month
- Deferred revenue schedules under ASC 606, released as earned
- Prepaids, accruals and capitalized software where they apply
- A chart of accounts mapped to the SaaS P&L investors expect: COGS, gross margin, S&M, R&D and G&A
- A month-end close with P&L, balance sheet, cash flow and a close checklist
- Multi-entity books: each LLC and corporation closed on its own, then consolidated with intercompany eliminations
- Catch-up and cleanup first, if the books are behind
- 1099 vendors tracked all year
Automated books. Senior oversight.
Automation for accuracy, senior finance judgment for oversight. Every transaction is pulled, matched and categorized as it posts, and every number traces back to its source.
- Connect: Bank, cards, billing (Stripe and the like), payroll and your accounting software, each through the provider's own sign-in.
- Automate: Feeds, matching rules and categorization set up for your vendors and revenue streams, so every transaction is pulled, matched and coded as it happens.
- Review & close: Senior finance people review what's flagged, make the judgment calls and sign off on the close.
- AI matches every transaction across bank, billing and the general ledger, tracing every dollar to its source
- Anything that doesn't tie is flagged: unmatched payouts, duplicate charges, miscoded spend, missing documentation
- Senior finance review on every flag and every judgment call: accruals, revenue recognition under ASC 606, classifications
- Sign-off on the close before the financials reach you
The result: books that tie to the bank and to your billing system every month, with an audit trail behind every number.
When do the books close each month?
On a close calendar set when you start, once your accounts are connected and any catch-up is done.
We're several months behind. Can you catch us up?
Yes. Catch-up comes first, month by month, reconciled to the bank and restated to accrual, so the history you show investors holds up.
Is the bookkeeping automated?
The repeat entry is: connected feeds, bank rules and the automation in your accounting software. Anything that needs judgment gets a person, and every close is reviewed before you see it.
We have several entities. Can you consolidate them?
Yes. Each entity keeps its own books and close, intercompany activity is tracked and eliminated, and you get a consolidated P&L, balance sheet and cash view on top.